General Policies
Enrollment
A separate registration form must be filled out for each student. Fees due at registration include first month’s tuition and registration fee. Enrollment is on a first-come, first-served basis. For full classes, a waiting list will be maintained to accommodate other students if and when space becomes available. Classes are limited in size and students are grouped according to age and ability level.
Payment of Fees
Tuition is based on the entire year, (37-40 weeks) but for your convenience, may be paid yearly, bi-annual or monthly. Payments remain the same each month regardless of attendance, school closures, holidays, etc. Tuition payments are due the 1st day of each month accept for the first payment is due August 22 for ½ the month, and last payment June1st for 1/2 the month. A late fee of $15.00 will be charged on any balances not paid by the 10th of each month. Any student who is more than 30 days past due will not be allowed to participate in class until amount is current. All tuition, late fees, and/or any other outstanding balances must be paid in full before any student is permitted to perform in the performances. Tuition, registration fees, costume payments, and performance tickets are non-refundable. Tuition should be made payable to Chabod Academy of the Arts (CAA). Payment may be made in person or mailed to Chabod Academy of the Arts, 501 C East Main Street, New Holland, PA 17577. We accept checks, cash, Visa, MasterCard and Discover.
Refund Policy
All tuition and registration fees are non-refundable.
Class Changes
Class changes are not permitted after Oct. 1st. They must be approved by the artistic director and are at the discretion of the instructors and subject to availability.
Class Attendance and Dress Code
Our studio requires all students to arrive to class regularly and on time. The first 2 times a student is late, they will be given a verbal warning but the third time they will be asked to sit out and watch class rather than participate. Our dress code works the same way. The first two times a student comes to class out of dress code they will receive a verbal warning and the third time they will not be allowed to participate. Please notify the office if you will be missing classes for an extended period due to illness or vacation. Tuition refunds will not be made in the case of absences due to illness or vacation.
Missed and Makeup Classes
There are no pro-rated fees for missed classes or holidays. All rates are based on 37-40 weeks. There will be no refunds for classes missed due to illness or injuries. Payments may not be reduced in order to accommodate family vacations. Studio closure days due to weather or power outages will be rescheduled but not required, depending upon the availability of Chabod Studio. Any class cancelled due to a teacher absence will be made up at a time arranged with that teacher. Classes are nontransferable. If you are going to miss a class the office should be notified immediately.
Withdrawals
The studio requires written notice at least 4 weeks prior to discontinuing classes. You will be responsible for four weeks tuition from the date the studio receives notification. Students are responsible for letting the instructor know if they will not be returning to a class.
Registration Fee
A non-refundable $15.00 registration fee per student is required at the time of enrollment. This fee helps defer the cost of administration, student placement, accounting and scheduling. This fee is nonrefundable.
Returned Check Policy
A $30.00 fee will be charged for all returned checks.
School Closing
School closing due to weather will be posted on our website at www.chabodacademy.com, announced on WJTL, and a recorded on our voicemail. Regularly observed holidays are: Labor Day, Thanksgiving, Winter Break and Memorial Day.
Messages and Notices
It is the responsibility of the parent or adult student to be aware of activities such as productions and dates the school is open and closed. Notices will be posted at www.chabodacademy.com as well as sent home with students. It is the parent’s responsibility to regularly check to ensure they are informed.
Observation and Video Taping
In general, parents are not allowed access into the classroom. Video taping or taking pictures during class is not permitted unless special arrangements have been made. If you would like to sit inside a classroom to observe, please set up a time with the Director of the School or come to our Friends and Family Weeks.
Code of Conduct
Students and parents will dress and conduct themselves in an appropriate manner while at Chabod Academy of the Arts. We will teach each student to work hard and seek to encourage each other. Politeness and generosity are highly valued. Proper respect for the staff and fellow students is expected of all students, parents and siblings. Every student and parent/guardian should behave in a disciplined, responsible manner both on and off site. The studio reserves the right to suspend or dismiss any student or parent/guardian whose attitude, attendance or conduct is found to be unsatisfactory. Any student or parent/guardian who disrupts class or approaches a teacher, staff member, another student or parent/guardian with the intent to disrupt, cause dissent or contravene the policies and procedures of Chabod Academy of the Arts will be dismissed immediately. Parents wishing to speak to an instructor must first make an appointment with the Director of the School.